JDKatz, P.C. is a boutique law firm practicing across business law, real estate, corporate advisory, tax, and estate and trust matters. We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling a variety of administrative tasks with precision. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to facilitate the law firm's success.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments to optimize executive time.
• Prepare and edit correspondence, reports, presentations, and other documents with accuracy and attention to detail.
• Handle incoming calls using multi-line phone systems, screen inquiries, and direct communication effectively.
• Maintain organized filing systems both digitally and physically for easy retrieval of documents.
• Assist with office management duties such as supply inventory, equipment maintenance, and general administrative support.
• Support client communication efforts through professional phone etiquette and timely follow-up on inquiries or requests.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with strong data entry and spreadsheet management skills.
• Experience in using Clio and Lawmatics.
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Strong computer literacy and technical proficiency across various productivity software applications.
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
• Demonstrated office management experience combined with clerical expertise, including proofreading and word processing.
• Exceptional phone communication skills coupled with professional phone etiquette for front desk responsibilities.
• Proven ability to handle multiple tasks simultaneously while maintaining accuracy and attention to detail.

JDKatz, P.C. is an equal opportunity employer. We are committed to providing a workplace free from discrimination and harassment. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, marital status, sexual orientation, gender identity or expression, disability, genetic information, or any other characteristic protected under the Maryland Fair Employment Practices Act (Md. Code, State Gov't § 20-601 et seq.), Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act, or any other applicable federal, state, or local law.

Pay: $26.44 - 31.25$ per hour

Work Location: In person