Legal Assistant

Job DetailsJob Location: Louisville, KY 40202Position Type: Full TimeWe are seeking a legal assistant to assist our estate planning group at McBrayer. The role of the Legal Assistant is to facilitate the work of a group of attorneys, enhancing the effectiveness of those attorneys, communicating professionally with clients and other team members, and contributing to the firm’s success. Responsibilities include: Client communication and interaction, handling scheduling of meetings, monitoring of calendars, follow up logs, and attending signings with clients. Preparation of final documentation for estate planning signing and post signing process. Assistance with organization and drafting of documents related to corporate law and mergers and acquisitions. Electronically file key documents meeting applicable deadlines; mail letters and pleadings. Establishing and organizing hard files, when needed. Communicate with people involved in the projects including other attorneys, paralegals, court clerks and personnel. Keep clients informed on project process per the attorney. Maintain project costs / billables working with team and within billing software (LMS). Organize checks for various filing fees, vendor invoices and attorney reimbursements. Administrative tasks as needed including coordinating appointments; transcription; copying documents; database maintenance; making, answering and directing phone calls; greeting clients; scheduling attorney travel arrangements; and other organizational tasks. QualificationsThe successful candidate will have the following qualifications and skills: Excels in client communications and interactions Detail-oriented with a high degree of accuracy; creates polished work product Problem-solver: Seeks answers or solutions before asking for help Strong technology skills and proven ability to learn new programs. Knowledge of redlining programs and NetDocs required.  Ability to multitask and prioritize Accountability: Takes ownership of and pride in work product Strong verbal and written communication skills Organization skills: A good planner Efficiency: Good time manager Commitment to complete confidentiality Professionalism Ongoing interest in professional growth and process improvement   The ideal candidate will have: 2- or 4-year college degree 3 years of experience in corporate law, estate planning, real estate, or other transactional matters in a law firm.