Position Summary

The Legal E-Billing Supervisor is responsible for managing the firm’s electronic billing process for insurance defense clients. This role ensures accurate preparation, submission, and management of LEDES invoices through various e-billing portals while ensuring compliance with client billing guidelines and UTBMS coding standards.

The ideal candidate has significant experience with insurance carrier billing, LEDES file formats, and resolving invoice rejections within major legal e-billing platforms.

Key Responsibilities

• Prepare and submit electronic invoices in LEDES 1998B and LEDES 2000 formats.
• Manage invoice submissions through major e-billing portals including but not limited to TyMetrix, Legal Tracker, CounselLink, Bottomline and .
• Review and validate billing data prior to submission to ensure compliance with client billing guidelines and UTBMS task/activity codes.
• Monitor invoice status in e-billing portals and resolve submission errors, rejections, and deduction issues.
• Work closely with attorneys and billing coordinators to correct time entries that violate carrier guidelines.
• Process invoice adjustments, appeals, and resubmissions when reductions occur.
• Maintain up-to-date records of client billing requirements and portal procedures.
• Assist with monthly billing cycles and high-volume invoice processing.
• Generate reports related to billing submissions, rejections, deductions, and aging invoices.
• Serve as a resource for attorneys and billing staff regarding insurance carrier billing rules and electronic billing requirements.

Qualifications and Education

Associate or Bachelor degree in accounting, finance, business administration, or related field preferred; equivalent legal billing experience will be considered.

Required Experience

• 5+ years of legal billing experience within a law firm environment
• 3+ years of insurance defense e-billing experience
• Hands-on experience preparing and submitting LEDES invoices
• Direct experience using major legal e-billing portals

Technical Skills

• Knowledge of UTBMS task, activity, and expense codes
• Experience with legal billing systems (e.g., PerfectLaw or similar practice management software)
• Strong understanding of insurance carrier billing guidelines
• Ability to troubleshoot and resolve portal submission errors
• Advanced Microsoft Excel skills preferred

Skills & Competencies

• Strong attention to detail and accuracy
• Ability to manage high-volume billing in a fast-paced law firm environment
• Strong communication skills when working with attorneys and accounting staff
• Problem-solving ability related to billing compliance and guideline interpretation
• Ability to prioritize and meet monthly billing deadlines
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
• Firm and Client Confidentiality required.

Preferred Qualifications

• Experience working in a mid-size or large insurance defense law firm
• Experience supporting high attorney headcount environments
• Familiarity with billing analytics and deduction tracking

Compensation

• Competitive salary based on experience
• Bonus potential based on billing performance and departmental goals
• Comprehensive benefits package including health, retirement, and paid time off