GERSONLAW is seeking an experienced, strategic, and collaborative Legal Administrator to provide operational leadership across the firm’s accounting, human resources, information technology and office services functions. This role partners closely with firm leadership to ensure efficient operations, support firm growth, and maintain a collaborative, high-performing workplace.

This is an in office full-time, exempt position based in the UTC area of San Diego, California. Standard business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.

For more information on our unique practice and team, please visit www.gersonlaw.com

KEY RESPONSIBILITIES

• Financial management – supervision of accounts receivable, including monthly billing and collections; accounts payable; payroll reporting and records; maintenance of office bookkeeping functions; banking and financial reporting.
• Human resources – general supervision of non-exempt staff including, but not limited to recruitment, onboarding, employee relations, performance management, employee separations, and benefits administration. Participate in the development and implementation of company-wide HR initiatives and policies.
• Operations management/ facilities / IT – manage day-to-day administrative operations including facilities, office services and equipment, vendor relations and management, information technology and records management; develop and manage firm policies and procedures to ensure stable, efficient operations and effective use of resources. Ensures performance of delegated duties.

The Legal Administrator reports to the Managing Partner and requires the following experience, qualifications and competencies:

• A minimum of five years of accounting/management/administrative experience in a law firm.
• Strong organizational, administrative, interpersonal, written and oral communication skills. Must be flexible, highly organized, and comfortable working independently while successfully managing conflicting priorities. Candidate must be able to effectively communicate with a diverse audience that includes attorneys, clients, staff and vendors and in such a way that conveys professional courtesy, diplomacy and discretion while safeguarding confidentiality.

·         Understanding of relevant Federal and local California employment law.

·         Solid understanding of basic accounting principles and guidelines, management of client trust funds, along with proficiency and experience in QuickBooks and Timeslips/BQE or other timekeeping software.

·         Ability to identify/analyze problems and challenges and to recommend/implement solutions.

·          Interpersonal skills necessary to assist in conflict resolution.

·         Ability to maintain and nurture a positive attitude and workplace environment.

·          Exhibit a willingness to be appropriately assertive in the best interests of the firm.

·         Strong sense of urgency and commitment to meeting internal/external client expectations.

·         Ambition to take ownership and be a leader.

If you meet these qualifications, please reply to this job post and include the following:

·         Your resume.

·          A cover letter that highlights your primary qualifications and describes why you are the best fit for the position.

We offer a friendly, team-oriented working environment, a competitive benefit package and salary/incentives commensurate with your experience and performance. All inquiries will remain confidential. All qualified applicants will receive consideration for employment without regard to age race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status, or any category prohibited by local, state or federal law. Candidate must be able to provide verification of ability to work in the United States and pass a background check. Please, no recruiters.