Legal Assistant II

Overview

To provide efficient and skilled legal secretarial support services to the Claims Legal Department.

Major Areas of Accountability

• Types or transcribes, edits, and proofs legal department's general correspondence, memos, reports and documents in a professional, accurate and timely manner.
• Composes and types correspondence and memos as assigned or anticipated for legal department.
• Coordinates all meetings by scheduling dates and conference rooms, preparing necessary material, and notifying appropriate personnel of dates and times.
• Maintains appointment calendar and diary system for legal department.
• Answers incoming telephone calls to the legal department in a courteous and professional manner; routes calls to appropriate personnel or takes messages as needed; greets visitors to legal department in a courteous and professional manner and announces caller to appropriate personnel.
• Enters and updates data regarding litigated files in computer system, including data about the nature of the claims and period of litigation.
• Assists with the scheduling of depositions; arranges for obtaining medical and other evidentiary records.
• Coordinates the accumulation of data and assumes responsibility for the accuracy of data recorded on various statistical reports or lists.
• Process invoices and payments for medical records and vendors in a timely manner.
• Ability to learn, adapt, and implement new technology.
• Performs other duties and responsibilities as assigned.

Personality/Working Style

• Strong character
  • Alignment with company values, mission, and vision
  • Trustworthy and honest
  • Decisive
  • Curious and persistent
• Passion for innovation
  • Willingness to learn
  • Adaptive to changing (tolerance for ambiguity)
  • Desire to collaborate to achieve corporate goals
• Strong communicator
  • Effective communication skills  - written and oral
  • Empathetic listener and open-minded
  • Commitment to accountability
  • Good interpersonal skills with team approach to job performance
• Technical
  • Minimum typing speed of 50 words per minute
  • Ability to transcribe dictated material quickly and accurately
  • Computer literate with working knowledge of word processing, Windows, Microsoft Word and Excel

Education and Experience

• High School Diploma required
• Minimum four to six (4-6) years of experience as a legal secretary, with at least two (2) years of experience in an insurance defense setting preferred

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