Supervisory Paralegal/Intake Coordinator

SYNOPSIS

 The Supervisory Paralegal/Intake Coordinator leads, trains, and manages a team of paralegals and intake staff, overseeing workload distribution and work quality in client interaction, litigation, and administrative support for the firm’s attorneys. They ensure adherence to legal procedures and deadlines, manage complex projects, and act as a liaison between staff, attorneys, and other stakeholders. In addition, they may be asked to work independently as needed to assist in the paralegal or intake functions.

KEY AND ESSENTIAL FUNCTIONS

• Maintaining firm database to track potential clients and their status/disposition
• Coordinate with intake staff, senior partners, and administrative staff to ensure timely and professional contact with and consideration of potential clients
• Expertise in and oversight of e-discovery and document management software
• Oversight of paralegals and intake staff as they complete daily tasks, including:
  • Conducting client-intake interviews to identify and gather information to assess merits and suitability of potential client representations
  • Drafting clear, concise summaries following intake interviews for partner review
  • The full range of paralegal tasks, including organizing client files, proofreading documents, interviewing witnesses and class members, drafting declarations, compiling exhibits, preparing binders, conducting research, monitoring case dockets, coordinating with e-discovery software and vendors, preparing tables of contents and authorities, and assisting with litigation support technology, among other roles
• Assist with paralegal and intake tasks, as needed
  
  

REQUIREMENTS

 Required: A combination of relevant education, experience and training equivalent to a bachelor’s degree plus four (4) years’ experience as a paralegal and/or Legal assistant. Strong writing, proofreading and editing skills are required.

This position is eligible for a hybrid work schedule, with Tuesdays, Wednesdays, and Thursdays worked from our DC office (11 DuPont Circle NW, Suite 600).  On Mondays and Fridays, you may work either in the office or remotely, at your election.  Please note that hybrid work arrangements for all employees are in accordance with business needs and at the discretion of senior partners.

This role requires the ability to independently manage deadlines for multiple assignments in a fast-paced, detail-oriented office environment.  An ideal candidate for this role will possess: 

• Two (2) years’ supervisory experience preferred.
• Cultural competence interacting with prospective clients and staff from diverse backgrounds.
• Prior paralegal litigation experience, especially with wage-and-hour or other class action matters.
• Proficiency with Adobe and Microsoft Office products, including Word, Excel, Outlook and Teams.
• Proficiency with document review software, particularly Everlaw
• Strong writing and data analysis skills
• Bilingual skills (fluent English/Spanish)

OTHER KEY INFORMATION

 We offer a generous total compensation package including a competitive salary, 100% employer-paid employee health benefits (medical, dental and vision), and participation in retirement/profit sharing, among other benefits.  We are a passionate and fun group of employees who share a commitment to helping people who have identified wrongdoing or been wronged themselves achieve a fair outcome.   

• Salary:  $85,000.00 - $95,000.00, commensurate with experience; Bonus eligible.
• Full time
• Exempt   
• Hybrid
• Occasional Travel (Less than 10%)

HOW TO APPLY

 To apply e-mail your resume and cover letter (required) to: hiring@katzbanks.com. Applications will be reviewed on a rolling basis. The selection process will include: a telephone screening, virtual panel interview, writing assessment, and final in-person interview. We are looking to fill this position quickly, so applicants are encouraged to submit their materials as soon as possible. No phone calls, please.