Legal Secretary

Overview of role

Office: Guernsey (on-site with the ability to WFH 1 day per week following probation)

Hours: Full-Time

The Legal Secretary will provide excellent secretarial support to the Employment Team, including assisting with the preparation of legal documents, correspondence, file management and client billing.  

Duties, Responsibilities & Person Specification

• Answer incoming calls and maintain rapid response to all enquiries;
• Maintain accurate records and correspondence files in relation to client matters
• Liaise clients as appropriate and in accordance with given instructions
• Creating, editing, amending and storing of correspondence and documents in the Firm's document management system
• Responding to internal and external inquiries in a professional and polite manner
• Photocopying and scanning of documents and correspondence
• Arranging meetings and diary management
• Arranging travel as required
• Arranging the opening, closing and archiving of accounts and files
• Maintain accurate records and correspondence files in relation to client files
• Carry out any other duties commensurate with the purpose of the job.

Education, Skills & Experience

• High level of accuracy
• Manage a complex and demanding workload and prioritise tasks and projects to meet work standards and personal performance targets
• Tact and diplomacy to deal with confidential matters
• Communicate clearly and effectively, both verbally and in writing
• Work in a flexible manner and respond to changing circumstances

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