SUMMARY:
The Legal Administrator provides administrative and clerical support to the attorneys and paralegals within the Legal Department. This entry-level position is responsible for managing documents, correspondence, and file organization to support the department's day-to-day operations. This is an ideal role for someone looking to build a foundation for a career in the legal field.
RELATIONSHIPS:
Interfaces To: All employees
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Organize, label, and maintain physical and electronic legal files in accordance with company recordkeeping standards
- Upload, save, and organize documents to company platforms and internal databases, ensuring accuracy and correct file naming/version control
- Monitor and a shared or departmental email inbox, including sorting, flagging, forwarding, and responding to routine correspondence
- Scan, copy, print, and distribute documents as needed
- Prepare and assemble document packets, exhibits, or binders for internal or external use
- Retrieve and compile documents in response to internal requests (e.g., for appeals, audits, or document production)
- Maintain confidentiality of sensitive legal and business information
- Coordinate with other departments to obtain or deliver documents and information
- Support special projects and other duties as assigned by attorneys or paralegals
QUALIFICATIONS:
- High school diploma or equivalent (GED) required
- Basic computer proficiency, including familiarity with Microsoft Office Suite (Word, Excel, Outlook) or equivalent software
- Ability to learn and navigate company-specific software platforms and document management systems
- Strong organizational skills with attention to detail and accuracy
- Ability to manage multiple tasks and prioritize competing deadlines
- Strong written and verbal communication skills
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information
- Reliable, punctual, and able to work independently with minimal supervision
- Prior office, administrative, or customer service experience preferred but not required
- Prior exposure to a legal or healthcare environment is a plus, but not required