Legal Secretary

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

Come be a part of a dynamic, fast-paced legal team as a Legal Secretary at the Office of the Legal Advocate. Are you motivated, have excellent communication and organizational skills, and have a can-do attitude? If so, you are just the candidate we are looking for!

As a Legal Secretary, you will play a vital role on the defense team by handling case files, preparing legal records and filing pleadings, petitions, briefs, correspondence, motions, and other legal documents. You will work side by side with attorneys and their team to ensure our clients receive the best possible representation.

NOTE: This recruitment is a grant-funded position.

About Us

We provide high-quality legal representation to our clients while protecting the fundamental rights of every member of the community.

The Office of the Legal Advocate is made up of hard-working and dedicated people who believe in safeguarding the constitutional rights of the indigent clients we serve.

We strive to build a stronger team with every team member we add, because every one of our colleagues plays an integral part in delivering excellent representation.

If your goal is to be part of a dynamic, supportive, and pivotal office, please consider applying to the Office of the Legal Advocate!

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Work alongside attorneys, investigators, paralegals, mitigation specialists, and other professionals to provide top-notch client representation

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including an incentive

• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1

• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more!  Work With Us | Maricopa County, AZ

We Require

• Two years of experience in a legal setting with knowledge in legal preparations and legal proceedings

• High school diploma or GED

• Post-secondary education may substitute for the experience requirement on a year-for-year basis

We Also Value

• Criminal law or indigent defense office experience

• Experience as a Legal Secretary working in a public or private law firm

• Certificate of completion from an accredited secretarial school or certificate of completion from a legal secretary training program

Job Contributions

• Types and prepares legal documents, briefs, petitions, and memoranda for filing from written copy, oral and/or mechanical dictation in a fast-paced environment

• Transcribes witness interviews verbatim from cassette tape, CD and/or digital recordings

• Answers multi-line telephone for various staff members, screens calls, transfers, and takes messages as needed

• Performs as receptionist for unit or floor; directs visitors, sorts, and distributes mail/fax transmissions, and memos

• Coordinates case files and calendars; files documents in complex files; prepares court calendars for attorneys, schedules meetings, interviews, and legal calls

• Photocopies documents, correspondence, notebooks, books, motions, briefs, files, and other confidential materials

• Supports attorneys who represent persons who have been charged with and/or been convicted of crimes, some of which may include traumatic subject matter, and performs this work under critical deadlines

• Accesses information electronically from the court and updates internal case tracking systems; uses internal case tracking systems and intra/internet to answer questions for attorneys, staff, and clients

• Hand-delivers and/or picks up documents/items on- and off-site

• Boxes files for long-term storage, occasionally retrieves closed files from and returns files to long-term storage area

Working Conditions

• Ability to work with traumatic subject matter (crime scenes, accidents, etc.)

• Ability to work in an environment with frequent interruptions, time pressures, high volumes of work, handling multiple or complicated tasks, unscheduled tasks, frequently changing tasks, accuracy, decision making, concentration/vigilance, teamwork, working in close physical proximity with others, and public contact

• May be required to lift 15-25 pounds from floor to waist; 15 pounds waist to shoulder or shoulder to overhead; carry 25 pounds 100 feet or push/pull 100 pounds 1000 feet

Selection Procedure

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.

Apply Now!