Legal Secretary

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

Maricopa County's Office of the Public Advocate wants the best and brightest for our Legal Secretary role!

We seek a candidate who can handle a fast-paced and high-volume environment. This person must be organized, an effective communicator, and able to juggle several tasks.

As our Legal Secretary, you can expect your work to be fruitful and fulfilling. While the atmosphere of Public Advocate consistently changes, you can expect to be both challenged and supported. You'll provide clerical services, including proofreading, coordinating attorneys' schedules, handling case files, and preparing legal documents for the  Public Advocate's attorneys. 

About Us

The Office of the Public Advocate seeks professionals, both attorneys, and legal staff members, to join our legal defense team!

We're committed to the mission of protecting the fundamental rights of our clients. We're dedicated to providing effective legal representation to all indigent persons, those individuals who are not able to afford the services of private lawyers, when appointed by the Maricopa County Superior Court. Our clients include juveniles charged with criminal offenses, parents, and children in dependency and severance matters (loss of parental rights), and people facing court-ordered mental health evaluation and treatment.   

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including an incentive

• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1

• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more!  Work With Us | Maricopa County, AZ

We Require

• Two years of experience in legal preparations and proceedings within a legal setting

• High school diploma or GED

We Also Value

• Experience preparing legal proceedings and preparations in Juvenile Delinquency, Juvenile Dependency, Mental Health, Delinquency/Dependency/Mental Health Appeals

• Intermediate Bilingual Skills (Spanish/English)

Job Contributions

• Types and prepares legal documents, briefs, petitions, and memoranda from written copy, oral, and/or mechanical dictation for filing in a fast-paced environment

• Reviews documents for completeness and typographical and formatting errors

• Transcribes witness interviews from cassette tapes, CDs, and/or digital recordings

• Accesses information electronically from the Court and updates internal case tracking systems; uses internal case tracking systems and intra/internet to answer inquiries for attorneys, staff, and clients

• Creates, maintains, and updates case management records accurately and in a timely manner

• Answers multi-line telephone, screens and transfers calls, takes messages, and directs visitors

• Coordinates case files and calendars; files documents in hard files; prepares court calendars; schedules meetings, interviews, and legal calls for attorneys

• Photocopies documents, correspondence, notebooks, books, motions, briefs, files, and other confidential material

• Supports attorneys who represent persons who have been charged with, and/or been convicted of crimes, some of which may include traumatic subject matter

Working Conditions

• Mostly office setting in high-volume, fast-paced environment with frequent stressful situations

• Requires long periods of sitting while completing computer activities

• May require the ability to lift boxes, floor to waist, up to 25 pounds and carry, push, or pull a distance of 15 feet

• Hybrid or alternative work schedule options are available after the training period based on business needs

Selection Procedure

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.

Apply Now!