Executive Legal Assistant - Vice Chancellor's Office

Hello,

Thank you for your interest in career opportunities with the University of Mississippi Medical Center.  Please review the following instructions prior to submitting your job application:

• Provide all of your employment history, education, and licenses/certifications/registrations.  You will be unable to modify your application after you have submitted it.
• You must meet all of the job requirements at the time of submitting the application. 
• You can only apply one time to a job requisition. 
• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted.

After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.

Thank you,

Human Resources

Important Applications Instructions:

Please complete this application in entirety by providing all of your work experience, education and certifications/

license.  You will be unable to edit/add/change your application once it is submitted.

Job Requisition ID:

Job Category:

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Job Summary:

Education & Experience

Education and Experience Required:

Degree (Associate or Bachelor) with five (5) years of administrative support experience.

Certifications, Licenses or Registration Required:

N/A

Knowledge, Skills & Abilities

Knowledge, Skills, and Abilities:

Communicate effectively both verbally and in writing with diverse groups including top level administrators, officials and board members; prepare concise and accurate written communications; prepare legal documents and complete work assignments; set up and maintain database files; utilize time management techniques to organize and prioritize work; exercise analytical and independent judgment; coordinate a variety of projects simultaneously; read, research, explain rules, regulations, policies and procedures related to the medical center operations; accurately record/transcribe meeting minutes; learn medical center organization and key contact personnel; identify and research sources of data within the organization to obtain information, maintain confidentiality; maintain cooperative working relationships.  Understand standard secretarial procedures and legal office management techniques; correct English grammar, punctuation, spelling and proofreading; business formats, technical legal terms and processing legal forms, procedures for filing and serving legal documents; record keeping and filing systems; levels of government and legal system; standard office equipment and software applications; legal research methods using Westlaw and LexisNexis; principles of internet research; effective telephone techniques.

Responsibilities

• Conduct legal research using local, state, and federal resources and prepare research reports.
• Verify research findings and assist staff with legal references.
• Manage administrative support for the General Counsel and Associate General Counsel.
• Maintain legal records, litigation files, and court documents.
• Coordinate calendars, meetings, conferences, and departmental schedules.
• Draft legal correspondence, reports, memoranda, and other documents.
• Process subpoenas and Public Records Act requests.
• Serve as liaison between the Office of General Counsel, university leadership, and the public.
• Maintain confidential records, meeting minutes, and agendas.
• Recommend improvements to office policies and administrative procedures.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands
Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional lifting and carrying up to 10 pounds, occasional driving, occasional reaching, constant sitting, occasional standing, and frequent walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

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Job Closing Date (open until filled if no date specified):