Legal Assistant III ROLE We need an experienced Legal Assistant III at GSA OGC. The Office of General Counsel provides sound and timely legal advice and representation across GSA offices nationwide, and this contract supports OGC's Regional Divisions with legal assistant and administrative services. In this role, you will provide front office support, scheduling, correspondence, filing, document preparation, legal administrative support, legal review tracking, data entry, records support, and optional FOIA support, delivered through a hybrid framework of onsite support at OGC's Washington, DC location with authorized telework. This is a full-time opportunity. We can offer a competitive salary, and a comprehensive benefits package. Apply today!
RESPONSIBILITIES Front Office and Scheduling Support
Greets visitors and controls access in accordance with Government security procedures
Answers phones, directs inquiries, and maintains a message log using the Government-provided routing matrix
Maintains attorneys' calendars, schedules meetings and conference calls, and tracks daily suspense items and deadlines
Arranges travel and lodging, secures pre-travel approvals, and processes travel vouchers in ConcurGov
Serves as timekeeper and enters time and leave data in HR Links
Correspondence and Mail Support
Receives, time-stamps, reviews, and distributes incoming mail and faxes
Identifies and routes priority or misdirected mail
Prepares and dispatches outgoing mail and coordinates courier service as needed
Document Preparation
Prepares routine correspondence and non-technical legal documents with limited supervision
Produces and formats complex reports, legal documents, and correspondence from drafts or electronic files using Microsoft Office, Google Workspace, and Adobe
Reviews briefs, memoranda, exhibits, and pleadings for proper format, including tables of authorities
Flags formatting inconsistencies or missing references for the document author's review
File and Records Management
Establishes, maintains, and cross-references physical and electronic case files
Adds, revises, and re-files materials, and tracks case disposition
Identifies files for purging and safeguards files and sensitive material from loss or unauthorized disclosure
Legal Filing and Court Submission
Assembles and formats documents for filing, mailing, submission, or service in accordance with court, board, commission, or agency rules
Supports filing with the U.S. District Court, U.S. Court of Federal Claims, boards of contract appeals, and GAO
Files OGC, Department of Justice, and U.S. Attorney pleadings and maintains documentation of filing and service
Legal Review Tracking
Circulates sensitive correspondence, legislative items, and executive orders for legal review and concurrence
Tracks items through the review process and communicates with OGC divisions to confirm concurrence
Maintains tracking records and generates status reports as requested
Legal Research and Reference Support
Searches, assembles, and summarizes information using LexisNexis, Westlaw, and GSA and OGC databases
Catalogs, shelves, and inventories legal publications, and notifies OGC when subscriptions or materials need updating
Prepares recurring statistical and workload reports as directed
Data Entry and Administrative Support
Enters and updates budget, timesheet, leave, travel, training, and litigation case tracking information
Performs data entry and general clerical support within the scope of the PWS
Performs FOIA program support and other administrative duties as assigned
BACKGROUND/REQUIRED EXPERIENCE
3 years of federal litigation experience supporting legal administrative support, document management, case file organization, document production, litigation support, court or administrative filing support, and handling sensitive, confidential, privileged, or non-public legal information
Must be knowledgeable in Microsoft Office Suite, Microsoft Edge/Internet Explorer, Google Suite, Foxit Phantom/Adobe Acrobat DC, PowerPoint, and Cisco Jabber
Must communicate effectively, orally and in writing; be detail-oriented and accurate; and can handle multiple tasks and prioritize items.
A.A. in Paralegal Studies, Paralegal Certification, or equivalent – Preferred
LOCATION
1800 F Street NW, Washington, DC 20405
CLEARANCE
Eligible to obtain a Tier 1, low level public trust
Must be a US Citizen
CLIENT
General Services Administration (GSA), Office of General Counsil (OGC)
HOURS
40 hours per week
8 hours per day
EMPLOYMENT CLASSIFICATION
Employment Classification Eligibility – W2
RELOCATION
Not eligible for relocation benefits
COMPENSATION
Base Hourly Wage: $38.77 per hour
Health & Welfare (Benefits rate): $5.09 per hour
Total Hourly Compensation: $43.86 per hour
Benefits: Health & Welfare benefits contribution as required under the Service Contract Act (SCA); Benefits package includes options for health, dental and vision insurance coverage
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
Other Considerations: This position is W-2 only; no Corp-to-Corp or 1099 candidates. Relocation will not be offered. This position requires access to Department of Justice facilities and systems. As a condition of employment, selected candidates must complete and receive favorable adjudication from a federal government background investigation as required by the U.S. Department of Justice. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.