Title: Legal Assistant III Location: Washington, DC | Hybrid with regular onsite support required Schedule: Full-time, Monday-Friday, during GSA core business hours Pay: $39.23-$44.32/hour
KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Legal Assistant to join our team and provide l to the U.S. General Services Administration (GSA), Office of General Counsel (OGC).
In this role, you will support GSA attorneys and legal staff with front office operations, scheduling, correspondence, document preparation, case and records management, legal filings, review tracking, data entry, and other litigation-support activities.
This position is a strong fit for an experienced federal litigation-support professional who is accurate, organized, discreet with sensitive information, and comfortable managing multiple deadlines in a legal office environment.
Applications will be reviewed as they are received. Apply today!
RESPONSIBILITIES Front Office & Administrative Support
Greet visitors, control office access, and follow Government visitor-management and security procedures
Answer and route telephone inquiries, receive messages, and direct callers or visitors to appropriate OGC personnel
Provide routine or procedural office information only as authorized and follow Government-provided routing procedures
Maintain a professional front office environment and protect sensitive information from unauthorized disclosure
Receive, review, time stamp, sort, route, and distribute incoming mail, correspondence, and faxes
Prepare, collect, and dispatch outgoing mail and coordinate approved local courier services when needed
Support general clerical and administrative activities assigned within the scope of the OGC requirement
Provide responsive customer service to attorneys, staff, visitors, and other authorized stakeholders
Scheduling, Travel & Timekeeping Support
Maintain attorney calendars and schedule appointments, meetings, conferences, and conference calls
Prepare meeting rooms and conference materials and reschedule appointments when necessary
Arrange official travel and lodging for OGC staff, make cost comparisons, and secure required pre-travel approvals
Input travel vouchers in ConcurGov or another Government-designated travel system, as directed
Serve as timekeeper, when assigned, and enter time and leave information in HR Links or another designated system
Legal Documents & Correspondence
Prepare routine correspondence, non-technical legal documents, reports, and other materials with limited supervision
Use Microsoft Office, Google Workspace, Adobe Acrobat or Foxit, and other Government-designated software
Produce, edit, format, store, retrieve, and print documents from drafts, edited copy, or electronic files
Prepare final-form correspondence with accurate grammar, spelling, punctuation, pagination, and formatting
Review briefs, memoranda, pleadings, exhibits, attachments, and other documents for proper format and completeness
Prepare complex documents containing tables, charts, special symbols, authorities, and other structured material
Files, Records & Case Support
Establish and maintain physical and electronic case files, legal subject files, correspondence, and related records
Cross-reference files, add new materials, revise file organization, and maintain records under applicable office file plans
Search for and retrieve files, track case disposition, and identify records for purge or other directed disposition
Safeguard legal files and records from loss, unauthorized access, or disclosure
Dispose of sensitive materials in accordance with Government procedures
Support accurate and timely case, workload, litigation, and records tracking
Legal Filings & Review Tracking
Prepare and assemble documents, transmittals, envelopes, and related materials for filing, submission, mailing, or service
Format filings in accordance with applicable court, board, commission, agency, or other procedural requirements
Support timely filing or submission to federal courts, boards of contract appeals, GAO, DOJ, and other entities as directed
Maintain documentation showing that pleadings or other materials were filed, served, lodged, or otherwise submitted
Circulate sensitive correspondence, legislative items, executive orders, and other matters requiring legal review
Track legal review items in Government-designated applications and communicate status to authorized requesters
Legal Research, Data Entry & Reporting
Search, assemble, and summarize information from authorized legal and Government sources, as directed
Use LexisNexis, Westlaw, GSA databases, OGC databases, shared drives, and other approved resources when applicable
Maintain and organize legal publications, reference materials, subscriptions, manuals, and related resources
Enter and update budget, timesheet, leave, travel, training, workload, litigation-case, and other organizational data
Prepare recurring statistical, workload, and managerial reports using tracked information
Maintain accurate records and protect reference materials, documents, and files from unauthorized disclosure
Document Reproduction, Office & Optional FOIA Support
Coordinate copying, printing, scanning, reproduction, and assembly of legal documents, litigation materials, and reports
Prepare document packages for review, filing, mailing, service, or distribution and verify completeness and legibility
Support printers, scanners, copiers, shredding, office supplies, inventory, and equipment service requests
Assist with simple and complex FOIA requests if the Government exercises the optional FOIA support requirement
Support FOIA intake, routing, records gathering, correspondence, file maintenance, tracking, reporting, and redaction preparation
Review FOIA search results, prepare draft responses/redactions for Gov review, and safeguard FOIA-related information
Perform other legal administrative and litigation-support duties within the scope of the position
Maintain accuracy, timeliness, confidentiality, and professionalism in accordance with GSA procedures
REQUIRED BACKGROUND
Minimum of 3 years of federal litigation support experience
Demonstrated experience providing legal administrative or litigation support in a federal environment
Experience with document management, case file organization, records support, and legal document production
Experience supporting court, board, commission, agency, or other administrative filings
Experience proofreading, formatting, preparing, and tracking legal documents and correspondence
Experience handling sensitive, confidential, privileged, proprietary, or non-public legal information
Working knowledge of Microsoft Office Suite, including Word and PowerPoint
Working knowledge of Google Suite / Google Workspace, Adobe Acrobat DC or Foxit Phantom, and internet-based tools
Clear oral and written communication, strong attention to detail, and accurate data-entry skills
Ability to manage multiple tasks, deadlines, priorities, and changing administrative requirements
LOCATION
Primary place of performance is 1800 F Street NW, Washington, DC 20405
Regular onsite support is required
Government-authorized telework is available as part of the hybrid work arrangement
TRAVEL
Travel is not anticipated for this requirement
SECURITY
Position is designated low-risk Public Trust and requires a favorable Tier 1 suitability determination
Subject to Government background investigation, fingerprinting, and suitability adjudication before work begins
CLIENT
U.S. General Services Administration (GSA)
EMPLOYMENT CLASSIFICATION
Employment Classification Eligibility—Nonexempt
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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.