Legal Secretary / Paralegal

Position Code: 8054

DEPARTMENT/ADMINISTRATION: Office of General Counsel

POSITION: Administrative, Exempt (12 months), Full-time (40 Hours) 

SALARY RANGE: $70,304-72,500

HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification,

commensurate with candidate's education, experience, skills, and training.

INTRODUCTORY PERIOD: Twelve (12) Months 

AVAILABLE: Immediately

POSTING DATE: September 29, 2026

APPLICATION DEADLINE: Open Until Filled, Apply Immediately.

Definition of Classification:

Reporting to the Vice President for Institutional Integrity and Strategy & General Counsel, this position provides confidential, provides legal secretarial assistance and paralegal support to the University's Office of the General Counsel. The position also provides administrative support to the Office of Equity & Title IX, which reports to the Vice President for Institutional Integrity.

Duties and Responsibilities:

The duties and responsibilities include, but are not limited to, the following:

• Manages daily office duties for the Office of the General Counsel (phone, calendaring, file management, office visitor intake, etc.).
• Supports attorneys with case management, calendaring of hearings, trials, court dates, depositions, etc.
• Receives legal process servers and gathers information to respond to subpoenas and other requests for information.
• Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions, or other engagements.
• Conducts legal research on laws, regulations, and legal articles.
• Drafts legal documents, such as pleadings, motions, and briefs.
• Assists with case preparation and management.
• Coordinates communication between attorney’s and other parties.
• Reviews and summarizes legal documents.
• Assists General Counsel in the development, refinement, and daily operations of file management systems for invoices, cases, and contracts.
• Opens new matters, files, and coordinates office workflow.• Assists in coordinating the activities of the Office of the General Counsel with other departments within the university.
• Consistent with qualifications,

• may assist with legal research and other legal tasks such as drafting and preparing contracts for legal review and preparing summaries of court decisions and other material
• may assist with factual investigations pertaining to matters affecting the University
• may help organize the data and evidence obtained in such investigations
• may help draft proposed policies and work collaboratively with key leaders to seek the adoption of such policies.

• Meet state continuing legal education requirements.
• Responsible for daily electronic timekeeping as it applies to the scope of this position.
• Performs other related duties and special projects as assigned.

Qualifications Guidelines:

Any combination of experience/training/education equivalent to, but not limited to, the following:

Required

•  Bachelor’s degree in paralegal studies or related field; or any equivalent combination of education, training, and experience, which provides the required knowledge, skills, and abilities required.
• A certificate of completion of an ABA-approved paralegal program or equivalent statutorily required paralegal experience (Cal. Bus. & Prof. Code section 6450(c)).
• Five (5) years of experience in a law firm or in-house legal department as an officially designated paralegal, notary preferred. Experience in a variety of areas of law practice support, including case file management, legal research, legal forms, billing, contract management, processing responses to subpoenas, and drafting legal correspondence.
• Proficient in Microsoft Office suite products and Google Applications.
• Experience with Lexis-Nexis research tools.

Knowledge and Skills

• Manage several projects simultaneously and make sound decisions.
• Work well with deadline pressures and distractions.
•  High initiative with the ability to work independently.
• Ability to exercise confidentiality, good judgment, and discretion in job performance.
•  Ability to quickly adapt to changing circumstances.
•  Excellent organizational skills.
•  Strong written communications skills.
• Interpersonal and trust-building skills.
•  Analytical and problem-solving skills.
•  Ability to take direction, work collegially in a diverse, complex, fast-paced, and highly professional environment.
• Excellent communication and interpersonal skills, both on the phone and in-person, to interact with a broad and diverse range of leadership effectively and appropriately, faculty, staff.
•  Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.
•  This position interacts occasionally with senior level administrators.
•  Able to learn procedures and retain information.
• Proficient in Microsoft Office suite software.
• High degree of accuracy.
• Attention to detail.
•  Ability to handle time-sensitive projects while organizing and prioritizing work in a fast- paced environment, with minimal supervision.
•  Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.

Physical Requirements/Working Conditions:

Working Conditions:

Standard office setting. Duties performed are primarily in an office environment while sitting at a desk or computer workstation or in meetings. At least minimal environmental controls to assure health and comfort.

Physical Demands:

Incumbents regularly sit for long periods; walk short distances on a regular basis; may travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; climb stairs; stoop or kneel or crouch to file; must be able to climb stairs several times a day; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry and/or move objects weighing up to 20 pounds.

TO APPLY: A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call (909) 748-8040. If you are unable to complete an application due to a disability, contact us at (909) 748-8040 to ask for accommodation or an alternative application process.