The Legal Secretary will provide secretarial and administrative support as required to attorneys.
Main responsibilities:
- Manage and maintain complex attorney calendars and scheduling requirements
- Coordinate and organize meetings, events, seminars, and other business activities
- Arrange extensive domestic and international travel, including last-minute travel needs
- Process and manage vendor invoices and related administrative documentation
- Screen and direct phone calls and other incoming communications
- Prepare expense reports, check requests, time entries, billing support, and other administrative tasks
- Draft correspondence and other communications on behalf of attorneys with minimal supervision
- Format, revise, proofread, and prepare legal documents and presentations
- Monitor and respond to incoming emails and communications, prioritizing as appropriate
- Maintain professional interactions with clients and internal stakeholders
- Update and proof visual presentations and business materials
- Exercise sound judgment and problem-solving skills when handling administrative matters
- Take initiative in resolving issues and completing assignments when limited direction is provided
- Work effectively under pressure while managing competing priorities and tight deadlines
- Maintain a high degree of confidentiality and professionalism
- Collaborate with colleagues across practice groups and office functions, fostering a positive team environment
- Volunteer to assist others and share information and expertise with team members as needed
Skills and experience:
- High School Diploma or equivalent required; Secretarial Degree preferred
- Prior experience in a legal or professional services environment, preferably supporting Intellectual Property and Technology practices (patents and trademarks)
- Intermediate proficiency in Microsoft Word, Excel, and PowerPoint
- Intermediate knowledge of legal and office management systems, including iManage, Intapp Time, Intapp Open, and Chrome River
- Ability to perform extensive typing, filing, and other administrative activities, including occasional lifting of materials up to 25 lbs.
- Ability to work independently, prioritize workload effectively, and meet established deadlines
- Strong organizational, planning, and time-management skills
- Excellent English written and verbal communication skills
- Strong attention to detail, accuracy, and commitment to quality
- Demonstrated analytical and problem-solving capabilities
- Ability to interact professionally with individuals at all levels of the organization
- Understands firm structure, processes, and available resources
- Actively pursues opportunities for professional development and collaboration
- Continuously seeks opportunities to improve processes and administrative procedures
