Billing Specialist

Location: On-Site
Reports to: Finance Manager
Employment Type: Full-Time

About GDLSK

GDLSK has an exceptional team of Customs and Trade attorneys who have practiced Customs and International Trade law for decades, participating actively in the development and defense of Customs and Trade practices worldwide. Our team’s combined experience includes extensive service with U.S. Customs and Border Protection, the Department of Commerce, the International Trade Commission, the Court of International Trade, and the Department of Justice.

Position Overview

GDLSK is seeking a detail-oriented and organized Billing Specialist to join our Accounting team. This full-time, on-site position reports directly to the Finance Manager and is responsible for supporting the firm’s full billing cycle, from new matter setup and time and cost entry through invoice preparation, client communication, collections follow-up, and financial reporting.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining accuracy and meeting deadlines. Strong communication skills and the ability to work collaboratively with attorneys, administrative staff, clients, and the Accounting team are essential.

Essential Functions

• Create new client matters in the firm’s accounting software and ensure billing information is accurate and complete.
• Review and edit time entries and ensure time is recorded accurately to the appropriate client and matter.
• Enter client costs and expenses and verify supporting documentation as needed.
• Prepare draft invoices for attorney review and make requested revisions to time entries and billing details.
• Prepare and distribute final invoices to clients in accordance with client-specific billing requirements and guidelines.
• Create and send reminder statements to clients and follow up on outstanding invoices.
• Assist with electronic billing submissions and resolve billing-related issues as needed.
• Maintain accurate billing records and documentation.
• Assist with billing reports and other financial reporting as requested.
• Communicate professionally and effectively with attorneys, clients, and internal departments regarding billing questions and inquiries.
• Perform other billing and accounting-related duties as assigned.

Qualifications

• 1–3 years of billing or Accounts Receivable experience, preferably in a law firm or professional services environment.
• Experience with legal billing software and electronic billing platforms preferred.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong attention to detail and accuracy in calculations, invoice preparation, and data entry.
• Ability to follow client-specific billing guidelines and identify and resolve discrepancies.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently as well as collaboratively within a team environment.
• Accounting, Finance, Business Administration, or a related degree preferred; equivalent relevant experience will be considered.

Benefits

• Comprehensive medical, dental, and vision insurance
• 401(k) retirement plan with employer contribution
• Paid time off and firm holidays
• Life and disability insurance
• Professional development opportunities

Compensation

The salary range for this position is $65,000 to $72,000, and compensation will be determined based on the candidate’s qualifications, experience, and other relevant factors.

GDLSK is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by applicable federal, state, or local law.

GDLSK provides reasonable accommodation for qualified individuals with disabilities. If you need an accommodation to complete the application process, please contact careers@gdlsk.com.