Legal Secretary

Overview

The New York office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of (4) attorneys. This role will serve as the primary administrative and operational support professional to the Executive Partners and Co-Chairs of the Entertainment, Media & Sports Practice Group, managing executive operations, client relations, matter administration, and business development support for a national practice.

We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer match, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team. 

Responsibilities

Job Specifications/Requirements:

• High school diploma or equivalent
• At least five (5) to seven (7) years of legal experience
• Manage complex executive calendars, meeting coordination, and scheduling for practice group leadership
• Coordinate travel arrangements, including itineraries, accommodations, transportation, and expense reconciliation.
• Serve as a primary point of contact for client communications, maintaining professional relationships and ensuring prompt responses to client needs
• Oversee all aspects of new client and matter intake, including engagement letters, conflict check coordination, and client profile and matter setup in Aderant
• Track client projects, matter deadlines, and ongoing assignments to ensure timely completion of legal and business objectives
• Prepare, edit, proofread, and redline legal agreements, correspondence, and other transactional documents
• Manage DocuSign workflows, including document preparation, routing, execution tracking, and distribution of fully executed agreements
• Maintain electronic filing systems and document management databases, ensuring accurate organization and accessibility of client and matter records
• Handle attorney timekeeping and support billing functions, including invoice preparation, review, and distribution to clients
• Coordinate with accounting departments to monitor retainer balances, process applications of retainer funds, locate and confirm client payments, assist with collections efforts, and reconcile client accounts
• Process expense reimbursements, vendor invoices, and other administrative financial transactions
• Organize and support client engagement events, industry conferences, networking functions, and business development initiatives
• Collaborate with attorneys, paralegals, accounting personnel, and other administrative departments to facilitate efficient matter management and exceptional client service
• Maintain confidential client and firm information while providing comprehensive executive, administrative, and secretarial support
• Assist with special projects, practice group operations, and strategic initiatives supporting the continued growth and success of the Entertainment, Media & Sports Practice Group
• Knowledge of Microsoft Office Suite
• Strong written and verbal communication skills
• Strong organizational skills
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to maintain and handle confidential information
• Ability to work effectively in a fast-paced environment

Lewis Brisbois is not accepting search firm submissions for this position.

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