Legal Secretary

Salary: $54,400 - $68,000 Annually

**On-Site in Mokena**

Summary:

The Legal Secretary will provide administrative support to Ozinga’s General Counsel and Legal Department on real estate transactions, corporate matters, contracts, and other legal work. This role combines administrative and clerical responsibilities with the opportunity to work across several areas of business

Principal Duties and Responsibilities:

• Assist with preparing, formatting, proofreading, editing and organizing contracts, purchase orders, agreements, legal correspondence, release and settle documents, and corporate records, in each case prepared from templates or at the direction of an attorney
• Provide administrative support for real estate purchases, sales, leases, and closings, including coordinating and placing orders for title commitments, surveys, environmental assessments, and closing documents at the direction of an attorney
• Assist with routine corporate filings, prepare consents, resolutions and other documents at the directions of legal counsel; organize and maintain corporate records, bylaws, operating agreements and entity information
• Receive, log, track and route summonses, complaints, subpoenas, and other legal filings to the appropriate individuals
• Maintain calendars and tracking systems for contractual, transactional, corporate filing, and litigation related deadlines
• Assist with gathering information and documentation related to federal, state, and local, as well as trademark, copyright, and patent registration and renewal dates (filings to be handled by an attorney or outside counsel)
• Maintain attorney’s calendars, process and code invoices; and coordinate scheduling and communications with internal departments and outside legal, engineering and environmental firms

Global Responsibilities:

• Regular attendance and physical presence at work is an essential function of this position
• This job may require additional duties not listed above and the employee may be asked to perform those duties to meet business needs

Qualifications:

Education/Specialized Knowledge/Professional Certifications:

• High School diploma or equivalent required
• Associate’s degree or legal secretarial certificate preferred
• Notary public commission status in Illinois and/or another state or willingness to obtain one after hire

Experience:

• At least 1 year of experience providing administrative or secretarial support preferably involving real estate transactions, corporate legal matters, and contracts at a law firm or in-house legal department
• Experience preparing, formatting, proofreading and organizing legal and business documents, maintaining records, coordinating deadlines and supporting attorneys

Skills/Abilities:

• Ability to maintain strict confidentiality
• Proficient in Microsoft Office, Microsoft Office and Adobe Acrobat
• Effective communication skills via phone, Microsoft Teams, email, and in-person
• Excellent interpersonal skills and the ability to collaborate well with others, and throughout all levels of the company
• Strong time and project management skills
• Ability to work efficiently in a fast-paced environment
• Keen eye for detail and well organized
• Ability to adapt to change and quickly respond to challenges under tight deadlines, works well under pressure
• Ability to work under the direction of attorneys and exercise sound judgement in escalating matters

Working Conditions:

• Operation within a professional office environment
• Routine usage of standard office equipment such as computers, phones, printers, photocopiers and filing cabinets
• Travel less than 5% of the time for occasional visits to business sites, closings, etc.

Benefits Information:

At Ozinga, we care about the well-being of our team members both in and out of the workplace. That’s why we’re proud to offer a comprehensive benefits package designed to support your health, financial security, and overall quality of life.

Our benefits include:

• Medical, Dental, and Vision Insurance – Protecting your health and providing peace of mind.
• Retirement Plan Options – Helping you build a secure future.
• Voluntary Benefits – Helping you to cover unexpected expenses.
• Work-Life Balance – Supporting flexibility so you can thrive in every area of your life.
• Employee Assistance Program – Offering confidential support for personal and professional challenges.
• Wellness Program – Promoting a healthy lifestyle through resources and incentives.