Legal Administrative Assistant
Location: 911 N Studebaker Rd, Long Beach, CA 90815
Pay Range: $30.77 - $37.98 per hour
Employment Type: Full-Time, Non-Exempt
Are you organized, detail-oriented, and experienced in providing administrative support in a legal environment? Retirement Housing Foundation (RHF) is seeking a Legal Administrative Assistant to support our Corporate Legal Department.
In this role, you will assist attorneys and legal staff with document management, legal records, correspondence, and daily administrative operations. The ideal candidate has experience in a law firm or corporate legal department, strong organizational skills, and the ability to handle confidential information with professionalism and discretion.
What You’ll Do
Legal File & Records Management: Organize, maintain, scan, index, and retrieve confidential legal documents in electronic and physical filing systems. Ensure records are accurate, accessible, and properly maintained.
Administrative Support: Assist attorneys and legal staff with preparing, editing, and formatting legal correspondence, reports, memoranda, and other documents.
Scheduling & Coordination: Manage calendars, appointments, meetings, and deadlines. Coordinate meeting materials and handle incoming mail, emails, and legal correspondence.
Document & Records Compliance: Assist with records retention, document storage, audits, legal holds, and document requests in accordance with established procedures.
Technology & Systems: Maintain legal databases and electronic filing systems using Microsoft Office, Adobe Acrobat, and other document management tools.
Additional Responsibilities: Provide general administrative support to the Legal Department and perform other related duties as assigned.
Qualifications
High school diploma or GED required.
Three to five years of experience in a law firm, legal office, corporate legal department, or government legal agency.
Experience organizing and maintaining legal documents and records.
Proficiency in Microsoft Office Suite and Adobe Acrobat.
Strong organizational skills and exceptional attention to detail.
Ability to handle confidential and sensitive information with discretion.
Excellent written, verbal, and interpersonal communication skills.
Preferred Qualifications
Associate degree in Legal Studies, Paralegal Studies, Business Administration, or a related field.
Experience providing administrative support to attorneys or legal departments.
Familiarity with legal case management or document management software.
Knowledge of records retention and compliance requirements.
Notary Public certification.
At RHF, you'll be part of a mission-driven organization with more than 60 years of experience providing affordable housing and services that help people thrive. We believe our employees are essential to that mission and are committed to creating a supportive workplace where you can grow professionally and make a meaningful impact.
We Offer:
Health, dental, and vision per plan documents
Nine paid holidays and one personal paid holiday each year
New hires are eligible for up to 80 hours of paid vacation each year
Paid sick leave
Retirement savings plan
Flexible Spending Account and Health Savings Account
Hired applicant will be able to participate in the Incentive compensation program
Employee assistance and more
Basic group Term Life Insurance
Voluntary supplemental life insurance
Retirement Housing Foundation (RHF) is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. RHF prohibits discrimination and harassment of any kind and makes all employment decisions based on business needs, job requirements, and individual qualifications, consistent with applicable federal, state, and local laws.
